We are seeking a highly organised and proactive Administrator & Office Support Coordinator to join our team. This is a key support role responsible for ensuring the smooth operation of the office while providing administrative assistance to management, technicians, and clients. The ideal candidate will have excellent organisational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Key responsibilities
Create monthly jobs according to planned preventative maintenance schedules in SimPRO
Handle incoming calls, emails and inquiries, directing them to the appropriate departments or individuals
Coordinate meetings, appointments and travel arrangements for staff members and subcontractors
Creation of jobs and quotes through the job management program
Submit Certificates of Electrical Safety and organise inspections
Assist in preparing and organising documents for audits, reviews and compliance purposes
About you
Previous experience in an administrative, office support, or coordination role
Excellent written and verbal communication skills
High level of organisation and attention to detail
Ability to multitask and manage competing priorities
Professional and customer-focused approach
Strong problem-solving skills and initiative
Experience using Simpro (highly desirable)
Experience using Xero (highly desirable)
Experience working within a trade services, construction, electrical, maintenance, or facilities management environment (highly desirable)
About us
CES (Construction Electrical Services), part of the ARA Group, provides quality electrical contracting and preventative maintenance solutions to retail, commercial and industrial clients. Our services include preventative maintenance, thermal imaging, essential services testing, switchboard maintenance, electrical installations, project management and energy-saving solutions.
CES Electrical is an equal opportunity employer and welcomes applications from all qualified candidates.
No recruitment agencies please. Direct applications only.
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Strategic Admin & Office Operations Coordinator in Melbourne employer: CES Pte Ltd
At CES, part of the ARA Group, we pride ourselves on fostering a supportive and dynamic work environment where our Administrator & Office Support Coordinator plays a vital role in our operations. With a strong emphasis on employee growth, we offer ongoing training and development opportunities, ensuring that our team members can thrive in their careers while enjoying a collaborative culture that values initiative and problem-solving. Located in a vibrant area, our office provides a stimulating atmosphere that encourages innovation and teamwork, making CES an excellent employer for those seeking meaningful and rewarding employment.
