At a Glance
- Tasks: Support the Director with scheduling, travel coordination, and office management.
- Company: Dynamic private investment group in Brisbane CBD focused on luxury travel and yachting.
- Benefits: Gain exposure to diverse businesses and opportunities for personal growth.
- Other info: Enjoy a modern office environment with a collaborative culture.
- Why this job: Join a small team and make a real impact while learning from industry leaders.
- Qualifications: 2+ years in admin or PA roles, strong communication skills, and advanced Microsoft 365 knowledge.
The predicted salary is between 63000 - 77000 $ per year.
A private investment group based in the Brisbane CBD is looking for an organised, proactive Executive Assistant / Personal Assistant. The group has interests across technology, luxury travel and yachting. Reporting directly to the Director, you'll give comprehensive executive, personal and office support. You'll manage the Director's schedule, travel and correspondence, and make sure the office runs smoothly. You'll also support the group's portfolio businesses, including CharterYacht.com. This varied, hands-on role suits someone who takes pride in anticipating needs, handles confidential matters with discretion, and enjoys working in a small, dynamic team.
Key responsibilities
- Manage the Director's diary, appointments, meetings and priorities
- Coordinate domestic and international travel, accommodation, itineraries and restaurant bookings, and manage changes at short notice
- Prepare correspondence, documents, reports and presentations
- Coordinate documents for execution, including electronic signatures
- Handle personal matters and errands for the Director with discretion
- Oversee the day-to-day running of the Eagle Street office, including supplies, mail, couriers, phones and facilities
- Act as the first point of contact for IT issues, contractors and service providers
- Organise meetings, team lunches, events and corporate gifts
- Help with invoices, receipts, expense reconciliation and general administration
- Follow up outstanding actions and make sure deadlines are met
About you
- At least 2 years' experience in an administrative, PA, executive support or office coordination role
- Highly organised, with excellent attention to detail and the ability to manage competing priorities
- Proactive and resourceful, comfortable finding solutions on your own
- Strong written and verbal communication skills
- Professional, personable and confident with stakeholders at all levels
- Advanced Microsoft 365 skills (Outlook, Word, Excel, PowerPoint), and comfortable picking up new technology and AI tools
- A high level of discretion, integrity and confidentiality
- Flexible, with a willingness to help across a broad range of tasks
- Experience in travel coordination, luxury, hospitality or investment environments is highly regarded
About us
- A private investment group based in the Brisbane CBD with interests across technology, luxury travel and yachting, including the portfolio business CharterYacht.com.
- A modern riverfront office at 1 Eagle Street, Brisbane CBD
- Exposure to a diverse portfolio of businesses, including technology start-ups, luxury travel and superyachts
- A small, collaborative team with direct access to the Director
- A varied role with plenty of opportunity to learn and grow
Executive Assistant to Director – Travel & Yachting in Brisbane employer: Capital J Investments Inc
Join a dynamic private investment group in the heart of Brisbane CBD, where you'll thrive in a collaborative environment that values initiative and discretion. With a modern riverfront office and exposure to diverse industries like technology and luxury travel, this role offers ample opportunities for professional growth and learning. Enjoy the benefits of working closely with the Director and being part of a small, dedicated team that fosters a supportive work culture.
