At a Glance
- Tasks: Provide executive support and coordinate activities for senior management.
- Company: Join a dynamic Federal Government team making a difference.
- Benefits: Gain valuable experience, develop skills, and work in a supportive environment.
- Other info: On-site role in Melbourne CBD with potential for flexible work arrangements.
- Why this job: Be at the heart of decision-making and contribute to impactful projects.
- Qualifications: Strong admin skills, attention to detail, and excellent communication abilities.
The predicted salary is between 56700 - 69300 $ per year.
Our Federal Government client is seeking an Executive Support Officer at the APS 6 level to provide executive, administrative and coordination services to the Senior Advisor and General Manager. The Executive Support Officer works across a range of key stakeholders to prepare internal and external communications and to prioritise activities to support operational, strategic and project deliverables.
Duties and Responsibilities
- Manage schedules, balancing priorities to optimise time, stakeholder engagement and business outcomes.
- Coordinate meetings, workshops and executive engagements, including logistics, agendas, records and action tracking.
- Arrange travel and related administration, ensuring policy compliance and efficient resource use.
- Monitor emails and workflow systems to progress matters and meet deadlines.
- Maintain accurate records, filing systems and documentation in line with legislative and organisational requirements.
- Act as the primary contact for stakeholders, coordinating activities and correspondence, managing requests, and ensuring the GM ROG meets deadlines and accountabilities across divisions.
Skills and Experience
- Demonstrated experience in an administrative capacity with a strong attention to detail and excellent judgement and problem-solving skills.
- Excellent oral and written communication skills, stakeholder engagement skills and the ability to support colleagues working across tasks to manage competing priorities.
- High levels of professionalism, personal integrity and confidentiality.
- Proficient IT skills in the Microsoft Office suite (Word, Excel, Teams, SharePoint and Outlook) and an ability to learn other software specific to the role including CTM travel booking system, Finance One financial management system, and Records Management system.
Place Of Performance
All contractors are required to perform their duties on site in their Melbourne CBD office. Attendance in the office is generally required five days per week. Irregular work from home opportunities will be available.
Due to the nature of this role, this job is open to Australian Citizens only. The successful person must hold a minimum Baseline AGSVA Clearance.
Calleo is an equal opportunity employer, and we encourage applications from all people including Aboriginal and Torres Strait Islander peoples.
Executive Support Officer in Melbourne employer: Calleo
Calleo is an exceptional employer that fosters a collaborative and innovative work culture, particularly in its vibrant Canberra, Sydney, and Brisbane offices. Employees benefit from a strong focus on professional development, with ample opportunities for growth in enterprise information architecture and governance, all while working in an Agile environment that values quality and compliance.
