Calendar Club Australia is looking for an organised, reliable and detail-oriented Operations Administration Assistant to join our team during our busy retail season.
This is a varied, hands-on administration role involving freight coordination, stock adjustments, data entry and general office support.
You'll work closely with our warehouse team, freight providers and store operators to help keep our day-to-day operations running smoothly.
This is a temporary position with an immediate start, continuing until late January or mid-February 2027.
About the Role
Calendar Club Australia is looking for an organised, reliable and detail-oriented Operations Administration Assistant to join our team during our busy retail season.
This is a varied, hands-on administration role involving freight coordination, stock adjustments, data entry and general office support.
You'll work closely with our warehouse team, freight providers and store operators to help keep our day-to-day operations running smoothly.
This is a temporary position with an immediate start, continuing until late January or mid-February 2027.
Key Responsibilities
Freight & Dispatch Coordination
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Coordinate daily freight dispatches and track deliveries to stores.
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Follow up on delayed, missing or incorrectly delivered freight.
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Liaise with freight providers and our warehouse team to resolve issues.
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Maintain accurate dispatch and delivery records.
Stock Administration & Data Entry
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Process stock adjustments and discrepancies in our system.
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Review and follow up on missing, damaged or incorrect stock.
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Maintain accurate inventory records and complete data entry.
General Administration
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Assist with licence fee administration and related records.
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Follow up on outstanding information and enquiries.
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Update internal systems and maintain accurate records.
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Provide general administrative support to the operations team.
About You
We're looking for someone who is organised, proactive and comfortable working in a busy environment.
Ideally, you will have:
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Previous administration or data entry experience.
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Good working knowledge of Microsoft Excel and Outlook.
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Strong attention to detail and accuracy.
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Excellent organisational and time management skills.
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Clear and professional communication skills.
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Confidence following up enquiries and resolving issues.
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The ability to prioritise tasks and work independently.
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Availability to start immediately and work through our peak season.
Experience in freight, logistics, inventory or warehouse administration would be an advantage, but is not essential.
What We Offer
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Immediate start.
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Temporary position through to January/February 2027.
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Friendly and supportive team environment.
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Varied responsibilities in a busy operations team.
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On-the-job training provided.
About Calendar Club
Calendar Club Australia is a well-established seasonal retailer, operating pop-up stores in shopping centres across Australia and New Zealand.
Now in our 32nd season, we specialise in calendars, diaries, planners and gifts, with a busy trading period leading up to Christmas and the New Year.
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Operations Administration Assistant | Immediate Start in Melbourne employer: Calendar Club
Join Calendar Club this Christmas season as a Seasonal Store Manager in Rockhampton or Mackay, where you can earn an impressive $2,500 per week while leading your own pop-up store. With comprehensive training and ongoing support provided, you'll have the chance to develop your business and leadership skills in a fast-paced, rewarding environment. Enjoy the flexibility of self-employment without a year-round commitment, all while being part of a trusted brand with over 32 years of experience in the retail industry.
