At a Glance
- Tasks: Support the Director with executive-level admin tasks and manage client inquiries.
- Company: Join The Property Inspectors, a respected consultancy in building and engineering.
- Benefits: $90K salary, career stability, and potential growth to Office Manager.
- Other info: Fast-paced yet relaxed work environment; full-time in-office role.
- Why this job: Be part of a small, supportive team making a real impact in the industry.
- Qualifications: Must have strong English skills, multitasking ability, and office software proficiency.
The predicted salary is between 90000 - 90000 $ per year.
The Property Inspectors is a specialist consultancy delivering high-quality pre-purchase building and strata reports, expert witness reports for court proceedings, and detailed condition and dilapidation reports across residential, commercial, and industrial sectors. Led by Emilio Calandra, our firm is known for its meticulous work, client advocacy, and professional integrity.
This is a full-time, in-office position (Monday to Friday, 8:30 AM to 5:30 PM), ideal for a well-organised, articulate, and experienced professional who thrives in a fast-paced and detail-driven environment.
Key Responsibilities
- Provide executive-level administrative support to the Director
- Manage all inbound inquiries of the entire company via phone and email with professionalism and clarity
- Process new client orders, prepare quotations, and issue contracts and work orders
- Follow up on open opportunities and convert them into confirmed engagements
- Track project timelines, follow up with contractors and the Director to ensure timely delivery
- Maintain efficient communication with clients, engineers, and architects
- Oversee all operational systems and ensure smooth day-to-day workflow of the office
Essential Requirements
- Minimum typing speed of 80 words per minute
- Exceptional English language skills (first language essential) - both written and spoken
- Highly proficient with office software (Microsoft Office, email platforms, CRMs, document formatting, etc.)
- Experience with Microsoft Dynamics CRM and Automation within MS365
- Strong ability to multitask, prioritise, and manage time effectively
- Self-sufficient, reliable, and proactive with excellent attention to detail
- Capable of working independently in a small team of 3 back office team and scheduling 16 field works daily
- Strong issue mitigation, problem-solving, and follow-up skills
- Must be well-presented, mature, and professional
- Preferably local to Marsfield office (12 Darcy St, Marsfield NSW)
- This position requires full-time attendance at the office - remote work is not available
Why Join Us?
- Be the right hand to a seasoned industry expert
- Enjoy meaningful and impactful work supporting consumers, vendors, and legal processes
- Join a small, supportive team in a stable and structured role
- Work in a respectful, professional environment with a clear and important purpose
- Work in a fast-paced environment; however, in a relaxed environment with your colleagues
- Work for the director as his EA and move towards Office Manager within the next 12-24 months
- Enjoy working for a company that is dedicated to always developing technology to automate the business without compromising the client's experience
$90,000 per annum (super inclusive), with career stability and long-term opportunity.
Executive Assistant to Director | Full-Time | Marsfield, Sydney | $90K employer: Calandra Group
Calandra Group offers a dynamic work environment where experienced professionals can take ownership of complex systems and deliver end-to-end solutions. The company emphasizes collaboration and hands-on involvement in projects, providing opportunities for growth and skill development. Employees enjoy a structured work schedule with a focus on professional integrity and meticulous work.
