Program or Project Administrator

Location: 10/22 Mavis Court, Ormeau, Qld 4208, Australia

SALARY: $85,000 + SUPERANNUATION

DUTIES:

• Managing project schedules, transport timelines and deliverables to ensure container movements and empty container returns were completed within required timeframes.
• Assessing transport requirements and coordinating the allocation of fleet resources, drivers, subcontractors and third-party service providers to meet project objectives.
• Monitoring project progress against planned timelines, identifying delays and implementing corrective measures to minimise operational disruptions.
• Evaluating operational risks, assessing their potential impact on project delivery and coordinating appropriate mitigation strategies.
• Monitoring project expenditure, reviewing job costs against initial estimates and identifying cost variations for management review.
• Evaluating subcontractor performance against agreed service requirements, project milestones and delivery expectations.
• Coordinating with customers, drivers, subcontractors and internal teams to resolve operational issues and maintain project continuity.

Key Responsibilities:

• Reviewing project requirements and operational constraints to support scheduling decisions, resource planning and service delivery improvements.
• Monitoring project performance through delivery milestones, ETAs and operational reports, using project tracking systems and structured reporting frameworks to maintain visibility of project progress.
• Preparing project progress reports, highlighting performance issues, risks and variations, and recommending improvements to management.
• Supporting the implementation of revised operational procedures and monitoring their effectiveness in improving project coordination and delivery outcomes.
• Coordinating corrective actions arising from procurement or operational issues and monitoring their impact on project progress.
• Evaluating project processes and recommending improvements to procurement coordination, resource planning and operational efficiency.

Skill & Experience:

• Minimum Diploma-level qualification in (e.g., Project Management, Business or Management) or equivalent in Australia (or higher qualification, such as a bachelor’s degree).
• Full-time availability and strong management skills.
• At least 1 year fulltime relevant work experience.
• Your experience must be at the required skill level (performing core tasks such as managing project documentation, tracking schedules/budgets, preparing project submissions/reports, and coordinating support services).
• Responsible for day-to-day operations, efficiently managing the duties and responsibilities daily.
• Proficiency in Microsoft Excel, Outlook, timely emails responses.
• Strong communication skills and the ability to build professional relationships.
• Self-motivation and a results-oriented mindset.