Who We Are
Brubecks Boutique Foods is an innovative and fast-growing food manufacturing business selling to a wide range of independent retail supermarkets and retailers. Our people-first culture, commitment to quality and the pursuit to make ridiculously delicious foods set us apart in the industry.
Why This Role Matters
We're seeking a standout Admin finance specialist to oversee day-to-day administrative, accounting, and basic HR tasks. In this role, your attention to detail and proactive problem-solving will directly shape our operational efficiency and customer satisfaction.
What You'll Do 1. Accounts & Finance Support
- Invoice Management: Enter incoming invoices into Xero Accounting Software balanced against statements.
- Accounts Payable & Receivable: Approve bills, reconcile payments, handle routine invoice follow-ups, credit requests and keep an eye on outstanding balances in Xero.
- Transaction Reconciliation: Investigate unknown transactions, attach receipts/invoices, and maintain organized financial records.
- Payroll: Gather and verify weekly timesheets, resolve discrepancies, and collaborate with the Roster Scheduler before final submission and collation of weekly wage run.
- Reporting: Develop and deliver weekly dashboard reports to the Managing Director and Sales team, including key financial updates and performance insights.
2. Office & Administrative Efficiency
- Document & File Management: Scan, organize, and store all documents (OFFICE365), ensuring easy access and proper folder hygiene.
- Inbox & Call Management: Triage emails and handle phone queries regarding accounts—resolving straightforward issues or redirecting to the correct team member.
- Scheduling & Coordination: Maintain company calendars, book meetings, and support day-to-day office needs.
- Operations Support: Provide support to the operations team as required during annual leave requests.
3. HR Administration
- Onboarding: Prepare contracts, tax forms, and super forms for new hires; ensure smooth day-one experiences.
- Offboarding: Coordinate balances, final pay details, and exit documentation.
About You
- 3-5 Years of Relevant Experience You've held roles in administration, bookkeeping, accounts, or operations support—ideally in a fast-paced environment.
- Xero Proficiency You are Xero certified (this is a must have requirement) and you are confident in navigating this cloud-based accounting software for invoicing, reconciling, and basic bookkeeping tasks.
- Organized & Detail-Oriented You double-check your work and keep a systematic approach to tasks, ensuring nothing slips through the cracks.
- Excellent Communicator Whether on the phone or via email, you handle queries with clarity, warmth, and professionalism.
- Proactive Problem-Solver You're quick to spot irregularities or inefficiencies, bringing solutions or improvements to the table.
What We Offer
- Flexibility: Primarily based in Murarrie (may include the option for some remote workdays).
- Professional Growth: Gain valuable hands-on experience in both administrative operations and finance, with opportunities to progress as we expand.
- Team Culture: Collaborate with a supportive crew that values continuous improvement, recognition, and shared success.
- Impactful Role: Directly influence company performance by streamlining essential processes and ensuring timely, accurate financial management.
Salary & Benefits
- $75K + Super (based on experience and skill set)
