At a Glance
- Tasks: Support the CEO by managing schedules, organising meetings, and driving marketing initiatives.
- Company: Join a leading funds management firm known for integrity and exceptional client success.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Opportunity to grow in a collaborative team focused on excellence.
- Why this job: Be at the heart of operations and make a real impact in a fast-paced setting.
- Qualifications: 5+ years as an executive assistant, preferably in financial services, with strong organisational skills.
The predicted salary is between 63000 - 77000 $ per year.
Boutique's client, a leading player in the funds mamagment business, is looking for an experienced and articulate Executive Assistant to join their Sydney team.
Widely recognised for delivering exceptional returns through strategic investments, this team is built on a foundation of integrity, collaboration, and a commitment to their clients' success.
Supporting the CEO, you’ll be at the heart of operations, ensuring seamless daily activities and driving marketing efforts.
This role is perfect for someone who thrives in a fast-paced environment and excels at juggling multiple responsibilities with precision and creativity.
What you'll do
- Keep the CEO’s inbox organised and efficient, managing emails and appointments to optimise productivity
- Plan and execute internal and external meetings and events with meticulous attention to detail, showcasing the professionalism of the firm
- Create, edit, and proofread high-quality documents and correspondence, maintaining the company's standard of excellence.
- Conduct thorough research and prepare insightful briefs to support the CEO in meetings and strategic projects.
- Collaborate with our external marketing agency, manage internal marketing needs, and help develop and execute strategic marketing initiatives.
- Handle sensitive information with the utmost discretion, ensuring the trust and integrity of the CEO’s office
- Organise and maintain comprehensive files and records for easy access and legal compliance
- Facilitate effective communication and follow-up with stakeholders and external providers, ensuring timely and professional interactions.
- Assist with HR functions, including performance and development frameworks, policy reviews, and onboarding new staff.
- The experience and expertise you'll bring
- At least 5 years of experience in a similar executive assistant role, preferably within the financial services sector
- Proven expertise in managing C‑Suite diaries and inboxes
- Superior English grammar, editing, and proofreading capabilities
- Exceptional organisational and time management skills, adept at handling multiple tasks and tight deadlines
- Familiarity with social media platforms and marketing coordination is a plus
Proactive and solution-oriented, you identify and address issues before they arise.
You possess high emotional intelligence and diplomacy, navigating complex interpersonal dynamics with ease.
Your excellent communication skills ensure clear and effective information exchange & decision making, while your keen attention to detail guarantees accuracy and high standards in all tasks.
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Executive Assistant in Sydney employer: Boutique Recruitment Limited
As a leading player in the funds management sector, this boutique firm in Sydney offers an exceptional work environment characterised by integrity and collaboration. Employees enjoy a culture that prioritises professional growth, with opportunities to engage directly with senior leadership and contribute to strategic initiatives. The role of Executive Assistant not only provides a platform for impactful work but also fosters a dynamic atmosphere where creativity and precision are valued.
Contact Details:
Boutique Recruitment Limited Recruitment Team
