Administration Assistant in Melbourne

We are currently seeking a motivated and professional Administration Assistant | Receptionist to join our team.

This is a fantastic opportunity for a reliable and enthusiastic individual who thrives in a fast-paced environment and is eager to build a long-term career in a supportive and professional workplace.

Reporting directly to the HR Advisor, this is a varied and hands-on position that plays a key role in supporting the daily operations of the business.

You’ll be responsible for a wide range of administrative tasks, working closely with multiple departments, and providing exceptional internal administration support.

The position requires strong communication skills, tech savvy, attention to detail, and the ability to manage multiple priorities in a confidential and professional manner.

This is a primarily administrative role – approximately 85% administration support, with 15% reception duties.

WFO - Monday to Friday 9am to 5.06pm

Key Responsibilities

• Accurately enter and maintain staff and business records across multiple internal systems
• Manage filing, scanning, archiving, and secure storage of confidential documents
• Update employee records, training logs, and licensing data using CRM and HR platforms
• Assist in the onboarding process by preparing staff documentation and uniform records
• Monitor and respond to email correspondence with professionalism and attention to detail
• Provide administrative support to operations team
• Maintain front-of-house duties including greeting visitors and answering incoming calls
• Manage mail, deliveries, and reception-area presentation
• Track and order office and kitchen supplies to ensure smooth daily operations

About You

• Confident, approachable, and professional with strong communication skills - both written and verbal
• Experience in a service-based business is an advantage
• Proven experience in administration, with a strong focus on accurate data entry and record keeping
• Tech savvy, excellent computer literacy, including confidence using Microsoft Outlook, Excel, and Word
• Comfortable learning new systems quickly – experience with Time Gate, Trackpro, Lighthouse or Gold Mine (CRM) is highly regarded
• High attention to detail, with a methodical and process-driven approach to tasks
• Strong organisational and time management skills, with the ability to prioritise tasks
• Discreet and trustworthy when handling confidential information
• Previous experience in administrative support or reception role (2+ years preferred)

Why Choose Borg Property Services?

• At Borg Property Services, we are passionate about Facility Management.

We bring together 35 years of industry experience and service a diverse industry portfolio, with a commitment to quality, and a drive to constantly innovate.

• Headquartered in Thomastown, with a national reach, Borg Property Services is a place where talent is nurtured, and ambition is rewarded.
• We’re a close-knit team driven by a shared commitment to doing great work, building meaningful relationships, and constantly improving.

We believe in trust, open feedback, and the power of practical, people led solutions.

• At Borg Property Services, your contribution is valued, your development is supported, and your success is shared.

We invite you to forge your career in a workplace where passion meets purpose, wellbeing is nurtured and the opportunity to thrive is in your hands.

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