At a Glance
- Tasks: Manage operational workflows and provide sales support for a commercial property portfolio.
- Company: Join an international commercial property firm with a remote work culture.
- Benefits: Flexible hours, competitive salary, and the chance to grow your career.
- Other info: Enjoy high autonomy and the opportunity to collaborate across teams.
- Why this job: Make a real impact while working from home in a dynamic environment.
- Qualifications: 3-5 years of admin experience; property management background is a plus.
The predicted salary is between 24.3 - 29.7 $ per hour.
Operations Administrator and Sales Support (Remote) Remote (South Africa) | Supporting an International Company Monday – Friday, 06:00–14:00 SAST | Full-Time
Build an impactful remote career with an international commercial property firm while working convenient early-morning South African hours. You will own operational and administrative workflows for a portfolio of commercial leases while providing flexible sales support during peak business hours. Balancing compliance tracking, contractor maintenance schedules, and document preparation, you will ensure seamless daily operations across multiple property systems. This role is ideal for a proactive administrator who thrives on end-to-end task execution, high accuracy, and cross‑functional remote collaboration.
What You’ll Do
- Lease & Portfolio Administration: Track documentation requirements, follow up with tenants for compliance records (e.g., insurance, service logs), update property systems, and maintain accurate portfolio schedules.
- Maintenance & Work Order Coordination: Review open work orders, liaise with contractors regarding scheduling and invoices, update system records, and elevate urgent facility issues promptly.
- Document Preparation & Verification: Gather details to draft routine operational notices, verify names, dates, and figures for accuracy, and maintain organized digital document filing.
- Sales Administration Support: Monitor shared sales inboxes, format correspondence, set up DocuSign packages, and coordinate time‑sensitive sales actions as prioritized by leadership.
- System & Compliance Tracking: Log task histories, maintain compliance matrices in specialized property software, and track assigned actions through to completion without repeated prompting.
What You Bring
- Experience & Certifications: 3–5+ years of relevant administration experience in a fast‑paced environment; a background in property management, legal, or accounting administration is highly advantageous.
- Core Technical/Specialized Skills: Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams) and DocuSign, with the technical agility to quickly learn real estate management software (e.g., Re‑Leased, Realworks).
- Background & Domain Expertise: Strong grasp of business administration, record‑keeping, and administrative workflow management within structured operational environments.
- Technical Translation / Delivery: Excellent written business English with high attention to detail when checking, drafting, and processing operational and sales documentation.
- Working Style: High autonomy, sound judgment on when to execute independently vs. elevate, and the adaptability to pivot smoothly between property operations and priority sales tasks.
Remote Work Requirements
- Hardware: Reliable personal laptop or desktop capable of running all role‑required software.
- Connectivity: High‑speed, stable internet connection with a backup plan for power or connectivity outages.
- Workspace: A dedicated, quiet workspace.
Head of Financial Crime Analytics & Detection in Melbourne employer: BOQ Group
At BOQ Group, we pride ourselves on being an exceptional employer that champions inclusivity and personal growth. Our flexible working arrangements, comprehensive benefits, and commitment to diversity create a supportive environment where employees can thrive both professionally and personally. Join us in making a meaningful impact in the financial services sector while enjoying a workplace that values your unique contributions and fosters a strong sense of community.
