Our vision is to connect 1 billion people to the healing power of nature. A wholly owned subsidiary of Kirin Holdings, Blackmores Group is a leading natural health company with proud Australian heritage. We operate across Asia-Pacific and Greater China, delivering high-quality, evidence-based health solutions that help people live healthier lives.
The Opportunity
We are looking for a proactive and people-focused Office Coordinator to create a welcoming, well‑organised and professional workplace experience at our Surry Hills office.
As the first point of contact for employees, visitors, contractors and service providers, you will be the central coordination point for day‑to‑day office operations. You will help maintain a safe, clean and productive workplace while ensuring reception, shared spaces and workplace services run smoothly.
This is a hands‑on role for someone who notices what needs attention, takes ownership and follows through. You will work with stakeholders ranging from couriers and suppliers to senior leaders, while supporting activities that bring our workplace culture and sense of community to life.
Reporting to the Facilities Soft Services Manager, you will be based at our Surry Hills office and support other Blackmores locations when required.
Why Blackmores?
Play a visible role in shaping the everyday workplace experience at our Surry Hills office
Build trusted relationships with employees, senior leaders, suppliers, contractors and service providers
Support engagement events, team workshops, catering and executive‑led programs
Bring forward practical ideas that improve workplace processes, systems and shared spaces
Join a purpose‑led natural health organisation with a strong focus on people and wellbeing
What will you do?
Office and Reception Coordination
Take ownership of reception and front‑of‑house, creating a professional and welcoming experience for employees and visitors
Act as the central coordination point for day‑to‑day office operations across Surry Hills and support other Blackmores locations when required
Maintain a clean and organised reception area and help uphold presentation standards across shared spaces
Prepare and reset meeting rooms, respond to facilities‑related requests and ensure rooms are equipped and ready for use
Coordinate car parking, courier deliveries, stationery, kitchen supplies, waste management and general workplace amenities
Provide general administrative support to Surry Hills teams and assist Executive Assistants and Coordinators when needed
Workplace Experience and Engagement
Support internal engagement events, team workshops, catering logistics and executive‑led programs
Liaise confidently with employees, senior leaders, suppliers, cleaners, couriers and contractors
Help onboard new team members to office etiquette and reinforce a positive workplace culture
Identify and present practical ideas for process, service and system improvements
Security, Safety and Contractor Support
Manage visitor and contractor sign‑in and sign‑out processes and maintain relevant office records and documentation
Support security access requests, issue and collect passes, and conduct periodic pass audits
Support contractor inductions and compliance and raise any contractor compliance concerns
Contribute to workplace inspections and comply with workplace health and safety procedures
Report hazards, incidents or injuries and help maintain clean, safe and tidy work areas and amenities
What Are We Looking For?
Experience
Experience in office coordination, reception, administration, customer service or facilities support
Experience working autonomously while contributing positively within a team environment
Demonstrated ability to manage multiple priorities and stakeholder expectations
Experience supporting employees, visitors, contractors, suppliers or senior stakeholders in a professional environment
Experience in a facilities management environment is advantageous
Knowledge and Capabilities
A strong customer‑service mindset and a professional, welcoming approach
Strong organisation, administration and attention to detail
Clear and confident communication skills, including an excellent phone manner
The confidence to build relationships and manage expectations with stakeholders at all levels
Proficiency in Microsoft Office, including Teams, Outlook, Word, Excel and PowerPoint
General business knowledge and a practical approach to solving day‑to‑day workplace issues
Integrity, accountability and a collaborative approach to building strong working relationships
Agencies please note: this recruitment assignment is being managed directly by the Blackmores Talent Acquisition team. We will reach out to our preferred agency partners if required. Your respect for this process is appreciated.
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Office Coordinator - Surry Hills in Sydney employer: Blackmores
Join a dynamic team that values innovation and collaboration, where your expertise as an SAP ERP Finance Operations Analyst will directly contribute to transformative projects. Located in a vibrant area, we offer a supportive work culture that prioritises employee growth through continuous learning opportunities and hands-on experience with cutting-edge ERP systems. Enjoy competitive benefits and the chance to make a meaningful impact within a forward-thinking organisation committed to excellence.
