Contract Administrator | Class 2 & 3 Mixed-Use | D&C
Milton, Brisbane QLD Full time, permanent $150,000 - $180,000 + super
Own the head contract on a major mixed-use project
Tier 2 builder with a tight, senior project team
$150k - $180k + super, laptop, start within a month
A leading Tier 2 builder is adding a Contract Administrator to its project team in Milton, Brisbane. This is a permanent, hands‑on commercial role on a Class 2 and Class 3 (residential and hotel) design and construct project.
You'll report directly to the Project Manager and work closely with the team. If you enjoy owning the commercial side of a job from tender through to final account, this role gives you real influence over the outcome.
Head contract and commercial management
Manage the commercial and legal aspects of the head contract, including negotiating and finalising variations, delays and other contractual claims
Prepare head contract claims, client variations (with all supporting documentation) and PCG reports
Liaise with legal counsel on the head contract, alongside the GM and PM
Monitor and report all Notices of Delay and Extensions of Time
Draft client and subcontractor notice letters that enforce contractual obligations
Manage contract and project risk
Control project costs, prepare cash flows, and produce all reports with a focus on cost reporting
Procurement and subcontracts
Carry out take‑offs during the tender and delivery phases
Prepare tender cost evaluation spreadsheets, conduct tender interviews, and make sure tender checklists are completed and signed
Prepare scopes of work and subcontract agreements, ensuring 100% coverage with little to no scope gaps
Negotiate subcontracts and variations at competitive market rates
Negotiate preferred supplier and national supply agreements
Prepare schedules of rates and post‑tender clarifications for inclusion in contracts
Prepare subcontractor variations, contract amendments and purchase orders
Review subcontractor progress claims and percentage complete, liaising with head office
Maintain the procurement schedule and report regularly to the PM and operations team
At procurement, confirm that materials and equipment comply with Australian Standards and the NCC/BCA
Documentation and site administration
Manage tender and contract RFIs, and coordinate shop drawings from "For Approval" to "For Construction"
Issue document transmittals through Aconex or similar platforms
Obtain samples and alternatives and submit them for client approval
Issue site instructions, NCRs, improvement notices, back charges, memos and meeting minutes
Run document control, project folder structures, and all registers and schedules
Record lessons learnt to improve the contract management framework
Provide administrative support and engage with clients and stakeholders
Safety and quality
Comply with the risk, quality, HSE and statutory systems
Obtain all SWMS and forward them to the National HSEQ Advisor, and take part in reviewing whether they're adequate
Undertake monthly safety inspection walks
Contribute to issue resolution, non-conformance prevention and the Continuous Improvement Program
What you'll bring
A degree in Civil Engineering, Construction Management or Quantity Surveying
Proven CA experience on similar projects and clients, including structural works, fitout and finishes, civil works and mixed-use residential, ideally on Class 2 or 3 D&C projects
A strong working knowledge of AS 4300-1995 and AS 4902-2000
Hands-on experience with Aconex, Hammertech, VisiBuild, Excel, MS Project and Premier ERP
Strong constructability and buildability knowledge, and awareness of legislative requirements
A professional presence, clear communication, transparency and leadership
What's on offer
$150,000 - $180,000 + super
Laptop
A permanent role on a significant project, with a start required within one month
#J-18808-Ljbffr
