At a Glance
- Tasks: Manage office operations and financial administration in a creative architecture studio.
- Company: Renowned architecture practice with an award-winning portfolio in Melbourne.
- Benefits: Part-time hours, work-from-home flexibility, and exposure to diverse operations.
- Other info: Collaborative environment with experienced Directors and growth opportunities.
- Why this job: Join a creative team and make a real impact on exciting architectural projects.
- Qualifications: 3+ years in office management or finance, preferably in architecture or design.
The predicted salary is between 31500 - 38500 $ per year.
An opportunity has opened up to join a highly regarded, design-led architecture practice in Melbourne's inner south. Known for its distinctive architectural approach and portfolio of award-winning projects, this established studio is seeking an experienced Office & Accounts Manager to oversee the financial administration and day-to-day operations of the practice.
Working closely with the Directors and external advisers, this is a varied, hands-on role suited to someone with strong financial administration skills who enjoys being involved in the broader operations of a creative business. This is a part-time position, working 4 days per week (30–32 hours), with some potential to work from home.
Key Responsibilities
- Oversee day-to-day office operations, administration and business systems
- Manage accounts payable and receivable, invoicing and financial records
- Prepare and maintain cashflow forecasts, financial reports and monitor financial commitments
- Coordinate payroll administration and liaise with external accountants and bookkeepers
- Support project fee management, invoicing, variations and time-based reporting
- Manage insurance, compliance requirements and general practice administration
- Assist with HR administration, employee records and workplace policies
- Act as a central point of contact between Directors, staff, clients, consultants and external suppliers
Skills & Experience
- Minimum 3 years' experience in office management, finance or practice administration
- Previous experience within architecture, interior design or a professional services environment highly regarded
- Strong financial administration skills, including accounts payable and receivable, payroll and cashflow forecasting
- Experience with project-based financial reporting and fee management desirable
- Proficiency in Microsoft Office and MYOB
- Excellent organisational skills with the ability to manage competing priorities
- Confident communicator, comfortable working closely with Directors and external advisers
- Proactive, self-motivated and capable of working independently
Benefits & Culture
- Join a highly regarded architecture practice with an impressive portfolio of projects
- Work closely with experienced Directors in a small, creative studio environment
- Varied position offering exposure to both finance and broader practice operations
- Part-time arrangement of 4 days per week, with some work-from-home flexibility
Office and Accounts Manager in Melbourne employer: Bespoke Careers
Bespoke Careers is an exceptional employer, offering a dynamic work environment in Melbourne that fosters creativity and collaboration. With a strong emphasis on professional development, employees are encouraged to grow their skills while working on impactful projects that shape the future of higher education. The studio's commitment to innovative and sustainable design ensures that team members are not only contributing to meaningful work but also enjoying a supportive culture that values their contributions.
