National Brand with supported staff training
Friendly, professional team with hands on Directors
As the first point of contact for our clients and community, you’ll play a pivotal role in creating an exceptional first impression at Belle Property Castlemaine.
We’re seeking a confident, highly organised and proactive individual to join our busy administration team, providing front-of-house, administrative and marketing support.
The Position
Your strong administrative skills and an ability to grasp new concepts quickly and efficiently will see you excel in this role. You will be customer focused, well presented, articulate, organised, energetic, excellent attention to detail and committed to working with deadlines. Belle Property has a number of policies and procedures that need to be followed ensure continuity and follow though. Receiving on job training and external Belle Property training.
Duties include, although not limited to:
- Opening and closing of office – keys and key registers to be locked away
- Greeting people in person and answering telephone and directing calls to appropriate departments,
- Work closely with sales and PM departments
- Sales document preparation from set up of files, hard form and soft copy including any changes as per Belle Property procedure
- Data base entry into CRM and Trust Software
- Photo, Stock board and Floorplan management
- Preparation of appraisals
- Receiving of photos and floorplans for agent approval and filing
- Preparation of appraisals through Real Hub
- Preparation of PPS
- Preparing contracts as per agent instructions
- Generating Ad for through Real Hub and marketing material
- Marketing preparation (including design, proofing & producing) of brochures and additional marketing if required
- Open for Inspection tags weekly
- Maintaining and updating database and web
- Uploading new properties onto the web
- Maintaining and updating stock list
- Assisting Property management with administrative duties and maintenances as requested .
- Maintain key register and sign keys in and out recording the information
- General administrative duties including photo coping, scanning, filing and archiving of files.
- Monthly stocktake of administrative materials
- Assisting with community events
- Monthly reconciliation of petty cash
- Assisting all staff when required
- General cleaning tasks within the office
- Ensuring and clean and neat workspace and cleaning surfaces as required
The Person
- Excellent verbal and written communication skills
- Excellent telephone manner
- Excellent organisational, attention to detail and time management skills
- Motivation, initiative and ability to work autonomously
- High level of computer skills ( Property Me , Agent box Word, Excel, Outlook, in design, facebook and Instagram )
- Impeccable presentation, attention to detail and be able to multitask
- Able to follow instruction
- Able to work in a friendly team environment and individually
Qualifications
- Agents Representative Certificate (preferred or committed to completing)
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Front of House Administrator in Castlemaine employer: Belle Property Australia
At Belle Property Australia, we pride ourselves on being an exceptional employer that fosters a collaborative and high-performing work culture. Located in the beautiful Paradise Point QLD, our team enjoys a supportive environment with ample opportunities for professional growth and development in the real estate sector. Join us to be part of a dynamic team where your contributions are valued, and you can thrive in a rewarding career.
