Job Category -Administration - Customer Service
- Make a difference as an Administration Assistant in Cardiology
- Ongoing training and professional development opportunities
- Permanent part-time opportunity (48 hours per fortnight) 5 weeks annual leave pro rata | salary packaging
About the role
The Administration Assistant Cardiology is responsible for providing administrative support to Cardiology Services within Barwon Health in a confidential, accurate and timely manner.
Barwon Health's Geelong Cardiology Practice provides comprehensive cardiology services to patients from across the region. Ourfacilities include two new Cath labs, providing EP, Pacing and 24/7 STEMI services, a full cardiac diagnostics and Interventional Angiography monitoring services
Geelong Cardiology Practice is committed to delivering personalised, high quality health care to patients in the hospital setting as well as via their Private Consultation clinic, enabling a continuum of care for patients and their families.
Key Responsibilities
- Provide a welcoming, professional and inclusive reception service for patients and visitors, ensuring a positive, consumer-focused experience aligned with organisational values.
- Manage patient interactions, appointments and enquiries efficiently, including scheduling, follow-ups, telephone handling and ensuring timely, accurate service delivery.
- Maintain accurate, confidential and compliant patient records and billing processes in accordance with legislative requirements, Medicare guidelines and organisational policies.
- Ensure compliance with organisational standards including information management, documentation accuracy, workplace health and safety, incident reporting and mandatory training requirements.
- Contribute to continuous improvement by participating in quality activities, training, professional development and undertaking reasonable duties to support effective service delivery.
What we're looking for
- Proven experience in clerical or administrative roles within a busy medical practice or healthcare environment.
- Demonstrated ability to work effectively in a fast-paced, multidisciplinary team of medical professionals and support staff.
- Advanced computer literacy, including strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook and Access).
- Experience with clinical systems and tools, including cardiology software and audio transcription programs (e.g. Dictaphone or voice recognition software), highly regarded.
Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.
- Excellent working conditions and a strong sense of job satisfaction
- A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
- Attractive salary packaging benefits
- Living expenses capped at $9,010
- Meals and entertainment capped at $2,650
Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.
Child Safety
Additional information
All appointments are subject to:
- Satisfactory Police Record Check
- Immunisation Status Clearance
- Working with Children Check (if applicable)
Contact person: Janet Bird
Email: ***********@barwonhealth.org.auPhone: (03) 4215 1***
Internal applicants: 16 November 2026
If you are currently employed at Barwon Health, please ensure you sign in via theemployeelogin on the externalcareerspageor access thecareerscage throughOne Point (intranet)before applying.
Shortlisting maycommenceprior to the closing date - early applications are encouraged.
Barwon Health does not accept unsolicited resumes from recruitment agencies. Candidates must apply directly through the official recruitment portal.
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Administration Assistant (Grade 1), Cardiology in Geelong employer: Barwon Health
Barwon Health is an exceptional employer located in the vibrant city of Geelong, offering a supportive work culture that prioritises patient safety and professional development. As a part of a multidisciplinary team, you will have access to ongoing training and growth opportunities, ensuring you can advance your skills in anaesthetics and perioperative care while making a meaningful impact on patient outcomes.
