RECEPTIONIST - ADMINISTRATION ASSISTANT in Ballarat

Barry James Auto Body Repair Centre – Ballarat VIC

Barry James Smash Repairs is looking to appoint a Receptionist - Administration Person.

Whilst undertaking this role you will become an integral part of our team, handling a range of office reception and administration tasks in a fast paced busy environment. You will be an all-rounder and have a flexible attitude for the job requirements along with a can‑do attitude.

The successful applicant must be extremely confident in liaising and chatting with people and have sound customer service skills as well as a professional presentation. Prior computer skills, phone and customer service skills is essential.

This is a full‑time role.

You will be responsible for:

• Reception duties ; greet and assist customers both in person and over the phone with inquiries regarding our services.
• Manage the reception area, ensuring it remains tidy and welcoming.
• Provide direct administrative support to team members.
• Handle data entry, filing, and record keeping tasks to ensure information is accurate and up to date
• Assist with invoicing and data entry.
• Other adhoc customer related or administration tasks as required.

About You

• Proven experience 2+ years as an Administrative Assistant.
• Excellent verbal and written communication skills.
• Proficient in the use of the Microsoft Suite (Word, Excel, etc) and comfortable with office technology.
• Experience in Xero - iBodyshop would be highly regarded but not essential
• Ability to work independently and prioritize tasks effectively.
• Highly organized, detail oriented and ability to work in a high pressure environment.
• A positive attitude and customer‑focused approach.