At a Glance
- Tasks: Support the Director by managing schedules, communications, and daily operations.
- Company: Join a dynamic business in the mechanical and building industry.
- Benefits: Gain valuable experience and develop your skills in a fast-paced environment.
- Other info: Opportunity for career growth and to work closely with leadership.
- Why this job: Be a key player in a growing company and make a real impact.
- Qualifications: Strong organisational skills and previous experience as a Personal Assistant preferred.
The predicted salary is between 63000 - 77000 $ per year.
We are seeking a highly organised, proactive and capable Personal Assistant to the Director to join our business. This is an all-rounder role suited to someone who is confident managing a busy schedule, communicating with clients and staff, coordinating daily operations, and taking ownership of tasks from start to finish. Experience or knowledge within the mechanical, air conditioning and/or building industry would be highly regarded.
About the role
Working closely with the Director, you will be responsible for managing a wide range of administrative, operational and personal tasks to ensure the smooth day-to-day running of the business. The role is not limited to the tasks above and will involve a broad range of responsibilities.
Key responsibilities
- Manage the Director's emails, correspondence and daily communications
- Screen and manage incoming calls and enquiries
- Manage the Director's calendar, appointments, meetings and invitations
- Coordinate and organise meetings and other commitments
- Follow up outstanding matters and ensure tasks are completed
- Attend to requests from the Director and staff as required
- Manage both business and personal tasks for the Director as directed
- Provide regular and consistent updates to the Director on daily activities, priorities and outstanding matters
- Assist with general administration and operational requirements across the business
- Identify issues and opportunities and take initiative to resolve matters where appropriate
About you
- Highly organised and able to manage multiple priorities
- Proactive, reliable and willing to take ownership
- An excellent communicator with strong interpersonal skills
- Confident dealing with clients, staff and external stakeholders
- Discreet and trustworthy, with the ability to handle confidential information
- Flexible and willing to assist wherever required
- Comfortable working in a fast-paced environment
- Strong with time management and attention to detail
- Previous experience as a Personal Assistant, Executive Assistant, Office Manager or similar role is preferred
- Strong computer and administration skills
Experience & Skills
- Previous experience as a Personal Assistant, Executive Assistant, Office Manager or similar role is preferred
- Mechanical, air conditioning and/or building industry experience is highly regarded
- Strong computer and administration skills
- Excellent written and verbal communication
- Ability to work independently and prioritise tasks effectively
- Current driver's licence is preferred
The Opportunity
This is an opportunity for the right person to become a key support to the Director and play an important role across the wider business.
Personal Assistant to Director in Sydney employer: AUTOBIOGRAPHY PTY LTD
Join a dynamic and supportive team where your role as a Personal Assistant to the Director will be pivotal in ensuring the smooth operation of our business. We pride ourselves on fostering a collaborative work culture that values initiative and personal growth, offering opportunities for professional development within the mechanical and building industry. Located in a vibrant area, we provide a flexible work environment that encourages work-life balance and rewards dedication with competitive benefits.
