The Administrative Assistant will provide general administrative support across the property, including data entry, filing, correspondence, and everyday office tasks. This role is a great opportunity for someone looking to build a career in hospitality or business administration, working closely with the Administrative Coordinator and other team members to keep daily operations running smoothly.
Responsibilities
- Provide general administrative support to the team, including data entry, filing, and document preparation.
- Answer and direct phone calls and emails in a professional and timely manner.
- Assist with maintaining accurate records and organized filing systems, both physical and digital.
- Support the scheduling of meetings, appointments, and bookings as required.
- Help prepare basic correspondence, reports, and internal documents.
- Assist with photocopying, scanning, printing, and distributing documents.
- Support the ordering and tracking of office supplies and stationery.
- Assist with basic data entry into property management systems or spreadsheets.
- Help maintain a tidy, organized, and welcoming office and reception area.
- Support other departments with administrative tasks as directed.
- Maintain confidentiality when handling sensitive company or guest information.
- Assist with ad hoc administrative tasks and projects as required
Required Qualifications
- Certificate II/III in Business Administration or a related field is an advantage, but not essential.
Required Skills
- Good organizational skills and attention to detail.
- Basic proficiency in Microsoft Office (Word, Excel, Outlook).
- Good written and verbal communication skills, with a professional and friendly manner.
- Ability to follow instructions and work well within a team.
- Willingness to learn and take on new tasks as needed.
- Reliable, punctual, and able to maintain confidentiality.
- Flexibility to work standard business hours.
- A genuine interest in hospitality and building a career in business administration.
Experience Requirements
- 2-5 years experience in a food and beverage, hospitality, or customer service role is preferred.
- Competitive salary of AUD $55,000–$68,000 per annum, commensurate with skills, qualifications and relevant experience. The salary package is negotiable for highly experienced and exceptional candidates.
- Visa sponsorship available for the successful candidate, subject to eligibility and applicable Australian visa requirements.
- Generous annual leave entitlement of 20–28 days, supporting a healthy work-life balance and providing employees with valuable time to recharge.
- Healthcare and health insurance benefits, supporting the health and wellbeing of our team members, subject to applicable employment terms and eligibility.
- Accommodation provided for the successful candidate.
- The opportunity to join a growing, guest-focused hospitality brand in the vibrant and beautiful suburb of St Kilda, Melbourne.
- A supportive and collaborative work environment that values quality, genuine hospitality, teamwork and craftsmanship.
- Ongoing training, mentoring and career development opportunities to support your professional growth and progression within the hospitality industry.
- Staff meals and applicable discounts on accommodation, stays and other services.
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