Executive Assistant to Agency Senior Leaders in Canberra

Executive Assistant to Agency Senior Leaders

Australian Office of National Intelligence – Barton ACT

Executive Assistants (EAs) at the Office of National Intelligence (ONI) are vital to the success of our senior leadership team – serving as indispensable strategic partners to the Senior Executive Service (SES) and receiving strong support and recognition for their valuable contributions. Our EAs comprise a small, dynamic team committed to delivering excellent customer service to ONI and more broadly to the National Intelligence Community (NIC).

You will provide high-quality executive support, coordination and assistance to a member of the ONI SES. The key duties of the role include

• Organising seniors' commitments by managing workflows, meetings, diaries and calendars to ensure priorities and deadlines are met
• Coordinating meetings, invitations, and visit logistics, including the preparation of relevant supporting materials
• Preparing various written communications, and managing documents and databases to ensure accurate, comprehensive and timely information
• Coordinating travel arrangements including bookings and expense acquittals
• Developing and maintaining strong working relationships with a range of key internal and external stakeholders to optimise outcomes for ONI and senior leaders;
• Contributing to a range of project and administrative work as required to support the delivery of ONI work priorities.

The key duties of the position include:

Our ideal candidate will have

• Strong interpersonal skills, including the ability to liaise with government representatives at a high level, and develop and maintain a broad network of relevant contacts
• Strong attention to detail, paired with exceptional organisation and time management skills
• Sound judgement and the ability to manage competing priorities while working productively within a small, collaborative team
• Lateral thinking and problem-solving skills, with the ability to design and implement workflow improvements;
• Adaptability and flexibility to accommodate changing needs of ONI seniors throughout the day.

Desirable attributes:

• Previous executive support experience will be highly regarded.

Eligibility

You must be an Australian citizen.

Note: if you do not have a birth certificate issued by an Australian State or Territory Government, you must submit a copy of your Australian Citizenship Certificate with your job application.

You must have a checkable background.

Note: we must be able to practically verify, from independent and reliable sources, [cumulative] periods of 12 months or more spent outside Australia.

You must be willing to undergo an organisational pre-employment assessment.

Note: to be eligible for employment with ONI, the preferred applicant(s) will be required to undergo a pre-employment screening assessment (see Pre-employment Screening Assessment).

You must be willing to undergo a comprehensive security clearance suitability assessment.

Note: 'willing to undergo' means fully cooperating in the assessment process, including the timely provision of information and documentary evidence.