Ministerial Service Officers, Affirmative Measures, First Nations in Canberra

The opportunity we have available operates in a dynamic and complex environment. The Government and Business Services Branch is a trusted, client-focused branch which enables the department to support Ministers’ Offices through fit-for-purpose services and expert advice to support ministers and the department to make informed decisions and satisfy ministerial and parliamentary obligations. It is a respectful, inclusive and enjoyable place to work and grow.

There are several expected opportunities in our Ministerial Services and Cabinet section. The Ministerial Services team leads and is responsible for the delivery of the ministerial workflow process and provides advice to the department and agencies on ministerial business processes and documents such submissions, briefs, and correspondence. The team manages workflows via PDMS+ ensuring documented procedures are followed and provides a daily courier service to ministers’ offices.

What you will do:

• The Ministerial Services team provides support on all aspects of the ministerial workflow process and provides advice to the department and agencies on ministerial business processes and documents such submissions, briefs, and correspondence.
• The team manages workflows via PDMS+ ensuring documented procedures are followed and performs a quality check ensuring business documents meet ministerial preferences.
• The team supports departmental staff by ensuring accurate and current instructions, guidance and templates are available in PDMS+, which is the real-time, secure whole of Australian government parliamentary document management system to support the end-to-end ministerial business process.
• The team also manages a daily courier function to each of the seven offices.

Ministerial Services is a small team consisting of one EL1, one/two APS6, two APS5 and two APS4 officers. The APS4 Ministerial Services position has a varied and dynamic role, with the following key duties:

• Supporting strategic direction: Supporting shared purpose and direction by linking goals to operational tasks. Demonstrating judgment and common-sense, problem-solving, and contributing to work improvements.
• Achieving results: Effectively manage resources by reviewing performance, responding positively and flexibly to change, taking responsibility for deliverables, monitoring progress, adjusting plans, committing to quality, and seeking feedback to improve outcomes.
• Supporting productive working relationships: Building and maintaining positive relationships with team members and stakeholders. Actively listening, valuing diverse perspectives and working styles, and fostering respect and inclusivity.
• Displaying personal drive and integrity: Demonstrating professionalism and integrity by following APS and departmental values, identifying risks, and effectively representing the Department. Taking responsibility for deliverables, maintaining resilience under pressure, and committing to continuous personal development.
• Communicating with influence: Communicating confidently and clearly by focusing on key points, actively listening and adapting communication to the relevant audience.

Inherent requirements for the role:

• Demonstrated capability against the APS4 Work level standards.
• Demonstrate a sound understanding of Aboriginal and/or Torres Strait Islander histories and contemporary issues.
• Communicate sensitively and effectively in day-to-day interactions.
• Actively seek cultural advice when needed and apply learnings to improve work practices.

What else can we offer?

• Access to our study Assistance Program that provides paid leave and financial support for you to undertake courses of study that contribute to the improvements of your professional skills and knowledge relevant to our work and broader Australian Public Service.
• Flexible working opportunities, including part-time hours, home-based work and job sharing.
• Generous leave entitlements of 20 days personal circumstances leave per year, with one month’s accrual of leave credited on commencement and 150 hours of paid annual leave (based on a full-time employee), plus a range of other miscellaneous leave options to support you.

Join our department and embark on a journey of growth, fulfilment, and well-being. Experience personal and professional development, prioritise your health, and be part of a vibrant and positive culture that empowers individuals and drives exceptional performance.

Eligibility requirements:

• This is an affirmative measure vacancy – This vacancy is open only to Aboriginal and/or Torres Strait Islander people.
• To be eligible to apply under the affirmative measures initiative, applicants must be an Aboriginal person and/or a Torres Strait Islander person, identify as an Aboriginal person and/or a Torres Strait Islander person, and be accepted by their community as being an Aboriginal person and/or a Torres Strait Islander person.