Office Administrator, Accounting Practice
AT Business Advisors is a chartered accounting and financial advisory firm based at Norwest Business Park. We look after business owners, families, and their related entities across tax, compliance, and advisory work.
About the role
This is a broad administration role supporting the accounting team and the principals. You will keep client jobs moving through our workflow, manage compliance correspondence and deadlines, look after clients from first contact through to document signing, and handle the day to day administration of the office.
We are a small team, so you will not be closely supervised on routine work. We are looking for someone who can pick up a task, work out what needs to happen, and see it through.
What you will be doing
Managing client jobs and due dates through our workflow system (XPM and FYI)
Preparing, collating, and issuing client documents for signing, and following them through to completion
Handling ATO and ASIC correspondence, lodgements, and portal work
Supporting the annual compliance call in cycle, including client contact and follow up
Reception, phones, meeting rooms, and client hospitality
Diary and meeting coordination for the principals
Invoicing support and debtor follow up
Client onboarding: engagement letters, identity verification, and file setup
Maintaining office supplies, equipment, and supplier arrangements
Keeping procedure documentation current as our systems change
What we are looking for
At least 2 years of administration experience within an accounting, bookkeeping, or financial services practice. This one is essential, we need someone who already understands how a practice works
Familiarity with practice management and document management software. We use XPM and FYI, but experience with APS, Karbon, HowNow, or similar is fine
Comfort with ATO and ASIC portals and lodgement processes
Real initiative. You notice what needs doing and you follow it up
The ability to work accurately with limited direction
Confident, professional communication with clients
Strong attention to detail, particularly under deadline pressure
Nice to have
Certificate III or IV in Business Administration
What we offer
Salary of $70,000 to $80,000 plus superannuation, depending on experience
A stable, well-established practice with a supportive team
Support for relevant training and professional development
Varied work across a broad client base
Only applicants with the right to work in Australia will be considered.
Office Administrator employer: AT Business Advisors
AT Business Advisors is an exceptional employer located in the vibrant Norwest Business Park, offering a supportive and professional team environment that fosters collaboration and innovation. With a strong focus on employee growth, we provide opportunities for continuous learning and development, including CPD support, ensuring our staff are well-equipped to excel in their roles. Our modern cloud-based systems and commitment to work-life balance make us an attractive choice for those seeking meaningful and rewarding employment in the accounting sector.
