ASX: Powering Australia's financial markets
Why join the ASX?
When you join ASX, you’re joining a company with a strong purpose – to power a stronger economic future by enabling a fair and dynamic marketplace for all.
In your new role, you’ll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub.
www.asx.com.au/about/careers/a-great-place-to-work
We are more than a securities exchange!
The ASX team brings together talented people from a diverse range of disciplines.
We run critical market infrastructure, with 1 in 3 people employed within technology. Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance.
We’re proud to foster a workplace where diversity is celebrated and inclusion is part of our everyday culture. Our employee-led networks champion LGBTIQ+ inclusion, promote gender equality, accessibility and wellbeing, inspire giving and volunteering, and celebrate cultural and religious events, creating a sense of belonging for all. As an AWEI Bronze employer and member of the Champions of Change Coalition for gender equality, we’re committed to a fair and inclusive workplace where everyone can thrive.
About The Team And Role
An opportunity to be the face of the General Counsel and Company Secretary team, providing professional and quality executive assistant support to the Group General Counsel and Company Secretary of the ASX. An exciting opportunity for an experienced legal and governance Executive Assistant to add value across a high performing Office of General Counsel and Company Secretariat team. The team was selected as a finalist in the Association of Corporate Counsel’s Large Legal Team of the Year Award in 2026.
This position is a full-time onsite position in Martin Place, Sydney.
What You Will Be Doing
- Manage and prioritise diary, meeting and functions, ensuring the Group General Counsel & Company Secretary is fully briefed and prepared for meetings
- Manage emails and documents including filing of softcopy and hardcopy correspondence
- Ensuring documents are filed in the document management system and being a super user of the system, encouraging good file management across the team
- Reviewing and approving invoices and processing expenses for GGC&CS
- Reviewing and monitoring budget and liaising with Finance and GGC&CS
- Assisting with timely collation and preparation of Board papers
- Assist with strategic projects and research for Group General Counsel & Company Secretary
- Develop professional and productive relationships with the ASX Group Executives and their assistants
- Develop professional and productive relationships with Group General Counsel direct reports and team
- Develop professional and productive relationships with the Company Secretariat team and directors
- General office and administrative duties including photocopying, binding and printing, training, team events
- Arrangements of Town Halls and Team Events
- Preparation of agendas for OGC LT Meetings and Team Meetings
- Collation of documentation for Group General Counsel Accountability Statement
What You Will Bring
- Experience in Executive Assistant and Legal Secretary roles
- Demonstrated maturity and discretion to deal with highly confidential and sensitive matters
- Experience in dealing with Board and Senior Executives
- Demonstrated attention to detail and accuracy in all work
- Advanced knowledge of Co-Pilot, SharePoint, MS Outlook, Word, Excel, PowerPoint & Adobe Acrobat
We support flexible working and offer hybrid working options.
We will arrange for successful candidates to have background checks, including reference and police checks, completed as part of the on-boarding process.
To be considered for this position, candidates must be legally authorised to work in Australia on a permanent basis without any restrictions.
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Executive Assistant employer: ASX
Joining ASX means becoming part of a dynamic team dedicated to powering Australia's financial markets with a strong commitment to diversity and inclusion. Our workplace culture fosters collaboration and innovation, offering employees opportunities for growth and development while supporting flexible working arrangements. With a focus on stakeholder engagement and a commitment to gender equality, ASX is an excellent employer for those seeking meaningful and rewarding careers in a leading global securities exchange.
