At a Glance
- Tasks: Support senior leaders with complex calendar management and coordinate meetings.
- Company: Join a globally recognised investment firm with a high-performance culture.
- Benefits: Enjoy autonomy, trust, and the excitement of a fast-paced environment.
- Other info: Opportunity for personal growth and development in a respected firm.
- Why this job: Make an impact by supporting top executives in a dynamic setting.
- Qualifications: Proven EA experience and exceptional organisational skills required.
The predicted salary is between 63000 - 77000 $ per year.
Support senior leaders within a globally recognised investment firm. High level of autonomy, trust and responsibility. Work in a fast-paced, high-performance environment. No two days are the same.
The Opportunity
Join a highly regarded global investment firm as an Executive Assistant supporting a Managing Director and Director within a high-performing Sydney team. This is a fast-paced, high-intensity EA role where complex calendar management is at the heart of the position. Supporting senior executives alongside a broader team of 3-4 VPs and Associates, you will be managing diaries that are constantly changing, shifting priorities and last-minute requests. You will thrive in this environment if you are highly responsive, calm under pressure and naturally one step ahead. This is not a role for someone who needs every day to look the same.
The Responsibility
- Manage complex and constantly changing calendars
- Navigate last-minute changes, competing priorities and diary conflicts with confidence
- Work closely with VPs and Associates to coordinate meetings and team requirements
- Coordinate domestic and international travel, including changes and detailed itineraries
- Anticipate priorities and proactively manage your executives' time
- Coordinate internal and external meetings with senior stakeholders
- Prepare executives for meetings and ensure all logistics are organised
- Manage correspondence, follow-ups and general administrative requirements
- Act as a trusted and highly discreet point of support to your executives.
The Expertise
- Proven EA experience supporting senior executives in a fast-paced environment
- Exceptional calendar management skills and confidence managing constantly shifting diaries
- Highly organised, proactive and able to reprioritise quickly
- Calm, solutions-focused and comfortable working with urgency
- Strong communication and stakeholder management skills
- Excellent attention to detail and sound judgement
- Discreet and professional, with the ability to manage confidential information
- Naturally responsive and willing to go the extra mile when required
While there is no expectation to work outside standard hours, being comfortable with occasional out-of-hours responsiveness is advantageous.
The Next Step
Issy Armati is managing the search and will respond to candidates progressing to the next stage.
Executive Assistant in Sydney employer: Assistant Sydney
Join a globally recognised investment firm in Sydney, where you will enjoy a dynamic work culture that values autonomy and trust. As an Executive Assistant, you'll have the opportunity to thrive in a fast-paced environment, supporting senior leaders while developing your skills alongside a dedicated team. With a focus on employee growth and a commitment to excellence, this role offers a unique chance to make a meaningful impact every day.
