Key Responsibilities
- Coordinate planned and reactive maintenance, servicing and repairs across our corporate facilities.
- Manage relationships with landlords, building managers, contractors and service providers.
- Maintain lease, utility, asset, access, maintenance and compliance records.
- Coordinate workplace inspections, contractor inductions and hazard rectification in consultation with the Health and Safety Manager.
- Coordinate office moves, minor fit-outs, refurbishments and workspace reconfigurations.
- Monitor facilities budgets and expenditure, obtain quotations and review invoices against approved work.
- Coordinate responses to facilities incidents and workplace disruptions.
- Report on maintenance, contractor performance, expenditure, compliance and improvement initiatives.
- Support Brisbane office onboarding, workstation allocation, meeting room readiness and office activities.
Minimum of 12 months’ relevant experience in facilities coordination, workplace operations, property services or corporate services, including responsibility for multiple sites or a dispersed property portfolio.
Experience coordinating contractors, suppliers and service providers.
Experience managing budgets and operational expenditure.
Strong communication, stakeholder engagement and problem‑solving skills.
Excellent organisational skills and attention to detail.
Ability to manage competing priorities with initiative, accountability and professionalism.
A current Australian driver licence and willingness to undertake periodic interstate travel.
Availability to attend facilities outside standard business hours when reasonably required.
Qualifications in facilities management, property, building services, work health and safety, or business administration.
Experience using Microsoft 365 and facilities management systems.
Experience coordinating workplace onboarding.
Experience working in a corporate, healthcare, regulated or multi‑site environment.
What we offer
- A Brisbane-based role with responsibility across a national facilities portfolio.
- Varied work spanning workplace operations, maintenance and facilities projects.
- Opportunities to introduce practical service improvements and workplace efficiencies.
- Access to a 24/7 Employee Assistance Program.
- The opportunity to contribute to a global healthcare organisation with a strong social purpose.
Aspen Medical values diversity and inclusion and encourages applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples, LGBTQIA+ communities, and those from diverse cultural backgrounds. We also welcome applications from ADF veterans with relevant experience.
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Facilities Coordinator employer: Aspen Medical
Aspen Medical is an exceptional employer, offering both FIFO and permanent roles in a dynamic international hospital setting in Indonesia. With a focus on acute medicine, employees benefit from diverse clinical exposure, a supportive multidisciplinary team, and opportunities for professional growth while making a meaningful impact on healthcare outcomes. The competitive remuneration package and commitment to diversity and inclusion further enhance the appeal of joining this globally recognised healthcare organisation.
