At a Glance
- Tasks: Manage accounts, admin support, and be the friendly face of our small team.
- Company: A vibrant planning consultancy in Melbourne's inner South East.
- Benefits: Flexible hours, supportive culture, and a chance to grow your skills.
- Other info: Join a positive environment where your contributions truly matter.
- Why this job: Be the backbone of a small team and make a real difference every day.
- Qualifications: Experience in bookkeeping, office management, and strong communication skills.
The predicted salary is between 24.3 - 29.7 $ per hour.
About the Company:
Small Town Planning consultancy located in the inner South East suburbs of Melbourne. The role will suit someone who enjoys a small team environment and wants to contribute to a positive culture.
About the role:
You will be the sole accounts and administrative support for an office of 6, so will be heavily relied upon by your colleagues and Director. There is some flexibility in days and hours, but approximately 22 hours per week.
Being sole administrator, the position will include a broad range of responsibilities:
- Bookkeeping duties - invoicing, chasing debtors, provide weekly and monthly financial reports (cashflow, debtors report, chargeable hours etc), bank reconciliations, manage expense claims, prepare payroll and leave entitlements, quarterly BAS. Utilisation of Xero and CRM/Project Management system.
- Office management including stationery orders, building maintenance and petty cash.
- Reception duties - being the first point of contact for clients, councils and other stakeholders both on the telephone and in person.
- General administration support, CRM updates, manage queries, research information, produce letters for the team etc.
About you:
This position will suit a proactive administration professional. Ideally you will have worked in a similar small office environment as the 'go-to' for all support. You will enjoy connecting with people, contributing to a positive culture and the social aspects of a small business!
You will ideally have:
- Accounts entry and office management experience for a small business.
- Xero and Advanced level of Microsoft Office and be IT savvy.
- Experience using a CRM / Project Management system beneficial.
- A high level of communication skills, verbal and written.
- The ability to use your initiative and work autonomously.
- Excellent organisation and time management skills.
- A positive upbeat manner and the desire to contribute to team culture.
Office Coordinator in Melbourne employer: Aspect Personnel
Aspect Personnel is an exceptional employer located in the heart of Melbourne CBD, offering a dynamic work environment where innovation and collaboration thrive. With a strong focus on professional development, employees benefit from mentorship opportunities and a clear pathway to senior management, all while working on a diverse range of impactful projects in the public sector. The supportive leadership and flexible work culture make it an ideal place for engineers looking to make a meaningful contribution to their field.
