The Company
Our client is a family-owned construction firm delivering projects across the retail, education, hospitality and pharmaceutical sectors. They pride themselves on building long-term client relationships and having a supportive team environment. They are now seeking an organised, detail-focused accounts payable administrator to keep supplier payments running smoothly, with additional admin support as needed. Construction industry or Cheops experience is a bonus but not essential, as training is provided.
Key Responsibilities
- Processing and distributing invoices via Cheops
- Preparing creditor payments, including monthly EFT runs (30, 35 and 45 days)
- Completing creditor reconciliations and resolving supplier queries
- Daily processing of bank transactions and cash receipts, plus follow-up of overdue accounts
- Reconciling credit card and petty cash
- Processing retentions and reviewing invoice holds
- Setting up supplier, subcontractor and debtor accounts, including credit applications
- Tracking insurance compliance and maintaining subcontractor bank guarantees
- Rental invoicing and receipt processing
- Supporting the Financial Controller with fleet, phone and account admin, project archiving and document management.
- Answer incoming office calls
Requirements
- Previous experience in an accounts payable role is essential
- Strong attention to detail
- Ability to work independently and as part of a team
- Excellent communications skills, both written and verbal
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Accounts Payable Administrator in Melbourne employer: Aspect Personnel
Aspect Personnel is an exceptional employer located in the heart of Melbourne CBD, offering a dynamic work environment where innovation and collaboration thrive. With a strong focus on professional development, employees benefit from mentorship opportunities and a clear pathway to senior management, all while working on a diverse range of impactful projects in the public sector. The supportive leadership and flexible work culture make it an ideal place for engineers looking to make a meaningful contribution to their field.
