Administration,Customer Service,Executive
Arc is the not-for-profit student organisation at UNSW, dedicated to creating an exceptional student experience. Through clubs, societies, volunteering, events, sport and a range of commercial services, Arc supports and empowers thousands of students every year. We're passionate about community, innovation, learning and having fun while making a meaningful impact.
We are seeking a highly organised and proactive Executive Assistant to support our Marketing Department and the General Manager (Marketing, Strategy & Experience). This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping operations running smoothly and has a keen eye for detail.
About the Role
As Executive Assistant, you will play a key role in ensuring the efficient administration and operation of the Marketing team. You'll coordinate schedules, manage resources, support financial processes and contribute to marketing projects and reporting. This varied role offers the opportunity to work across multiple functions and collaborate with a wide range of stakeholders.
03/11/2026
30/11/2026
Permanent - Full Time
Kensington Campus
Job Description
Key Responsibilities
- Manage the General Manager's calendar, meetings and task priorities.
- Coordinate team administration, including scheduling, meeting minutes and action tracking.
- Process invoicing, reimbursements, requisitions and monthly financial activities.
- Maintain office resources, supplies, storage areas and stock levels.
- Support Arc College and Social Officers with operational requirements.
- Assist with reporting, research and marketing campaign activities.
- Prepare signage and collateral for events and promotional activities.
- Contribute to a positive, inclusive and safe workplace culture.
Desired Skills and Experience
About You
You will bring:
- Strong organisational and administrative skills
- Experience managing competing priorities and deadlines
- Experience in office administration, communications and file management
- Strong attention to detail and an eye for branding and presentation
- Experience handling transactions and financial administration
- Ability to work collaboratively within a team environment
- Interest in marketing, social media and youth engagement trends
- A proactive, solution-focused approach to work
Why Join Arc?
- Work in a vibrant and purpose-driven organisation.
- Be part of a supportive and collaborative team.
- Contribute to the student experience at one of Australia's leading universities.
- Enjoy a dynamic workplace where no two days are the same.
- Join a culture that values learning, innovation and fun.
If you're an organised professional who enjoys administration, coordination and supporting high-performing teams, we'd love to hear from you.
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Executive Assistant in Sydney employer: Arc @ UNSW
Arc @ UNSW is an exceptional employer that fosters a vibrant and inclusive work culture, perfect for those passionate about creative storytelling and community engagement. With flexible working hours and the opportunity to collaborate with a diverse team, employees can thrive in their roles while enjoying professional growth through hands-on experience in video production and event management. Located at the heart of UNSW Kensington/Paddington, this role offers unique advantages such as access to university resources and a dynamic environment that encourages innovation and creativity.
