Fleet Scheduling Coordinator – Full Time
We’re looking for a detail‑driven Fleet Scheduling Coordinator to support our national fleet operations on a full‑time basis. In this role, you’ll coordinate vehicle movements across Australia, organise relocation drivers, and ensure our RVs are in the right place at the right time to support bookings and branch operations.
If you're highly organised, enjoy solving problems, and thrive in a fast-paced environment, we'd love to hear from you.
What You'll Do
Scheduling
Coordinate vehicle movements across Australia
Position vehicles strategically using data and operational insights
Identify and load vehicle relocations into Motek
Promote relocation opportunities to reservations and sales teams
Assist with upgrade and downgrade decisions
Arrange transport, drivers, ferries, accommodation and flights
Asset & Maintenance Support
Track delivery updates and maintain scheduling accuracy
Update vehicle availability and lifecycle changes
Follow up workflows and escalate where required
Support relocations, geofencing, stocktakes and daily scheduling activities
Administration
Process invoices in D365
Maintain special request logs
Complete reporting and administrative tasks as required
Assist branches with scheduling and vehicle availability queries
Maintain accurate data within Motek
Support walk-up bookings where possible
Communicate booking impacts to reservations teams
Manage no-shows and escalate incidents appropriately
What You'll Bring
Strong communication and organisational skills
Confidence using Microsoft Excel, Word and Outlook
Ability to work flexible hours, including some weekends and public holidays
Strong attention to detail and problem-solving ability
Logistics, transport or business qualifications
Experience in fleet, rental, tourism or logistics environments
Knowledge of Motek and/or D365
What We Offer
Flexible casual employment with varied shifts
Free product trials, including motorhome holidays
Ongoing training and support
Friendly, supportive and inclusive team culture
Uniform provided
Onsite parking
Opportunity to gain experience in national fleet operations
About Us
We are thl, the world’s largest commercial RV rental operator, following our merger with Apollo Tourism & Leisure in 2022. For more than 35 years, we’ve been building, renting and selling RVs across Australia, New Zealand, the USA, Canada, the UK and Europe.
We’re passionate about creating unforgettable travel experiences and welcome people from all backgrounds to join our journey.
We embrace diversity and are committed to being an equal-opportunity employer. Applicants must have the right to work in Australia.
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National RV Fleet Scheduler & Operations in Brisbane employer: Apollo Motorhome Holidays
At thl, we pride ourselves on being an exceptional employer that values culture and community. Located in Brisbane, our team-oriented environment fosters collaboration and innovation, providing ample opportunities for personal and professional growth. With a commitment to employee well-being and a focus on delivering memorable travel experiences, joining us means becoming part of a family that truly cares about making a difference.
