At a Glance
- Tasks: Manage clinic operations, reception, and support doctors in a busy aesthetics environment.
- Company: Join a vibrant aesthetics and medical clinic focused on patient care.
- Benefits: Gain hands-on experience, develop organisational skills, and work in a dynamic team.
- Other info: Fast-paced environment with opportunities for growth and learning.
- Why this job: Be the backbone of our clinic and make a real difference in patient experiences.
- Qualifications: Strong communication skills and proficiency in Excel; previous healthcare experience is a plus.
The predicted salary is between 28350 - 34650 $ per year.
CLINIC OPERATIONS & ADMINISTRATION COORDINATOR
INIYA Clinic is looking for a highly organised, confident and proactive Clinic Operations & Administration Coordinator to support the day-to-day running of our busy aesthetics and medical clinic.
This is a varied, hands‐on position. We are looking for someone who can take responsibility, multitask effectively and make sure the clinic runs smoothly and professionally.
Key Responsibilities
- Managing reception and welcoming patients, doctors and practitioners
- Answering telephone calls, emails, messages and client enquiries
- Managing appointments, client records and general administration
- Taking payments and assisting with patient check‐in/check‐out
- Maintaining Excel spreadsheets, records and operational documents
- Managing clinic stock, carrying out regular stock checks and placing orders
- Liaising with pharmacies, suppliers and external companies
- Supporting doctors and practitioners during their clinic days
- Preparing treatment rooms and ensuring the clinic is organised and ready
- Assisting with invoices, payments and financial administration
- Managing room rental enquiries, viewings, agreements and schedules
- Coordinating maintenance, contractors and other external services
- Assisting with social media, marketing campaigns and content coordination
- Following up outstanding tasks and ensuring deadlines are met
- Helping ensure the clinic remains clean, professional and well organised
We're Looking For Someone Who Is
- Highly organised and reliable
- Confident communicating with clients and professionals
- Fluent in spoken and written English
- Comfortable using Excel, email and computer systems
- Able to multitask and prioritise effectively
- Proactive and able to solve problems independently
- Professional and presentable
- Comfortable working in a busy clinic environment
- Good with social media and basic marketing
- Willing to take ownership of responsibilities rather than waiting to be instructed
Previous experience in aesthetics, healthcare, medical clinics, dental practices, beauty clinics or a similar environment would be an advantage.
CLINIC OPERATIONS & ADMINISTRATION COORDINATOR in Stanmore employer: Allscreens Nationwide Ltd
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