Practice Assistant - Melbourne Office
Practice Assistant. You will be part of the Practice Support team providing operational and administrative assistance to legal operatives and Practice Executives.
Responsibilities
- Provide operational support to legal operatives within the firm, adapting to changing needs.
- Provide administrative support: generating reports, expense management, document amendments, and file management (printing, filing, archiving).
- Assist with matter financials and the monthly billing process: create and amend billing narratives, draft/finalise bills.
- Set up and coordinate new clients and matters using planning tools.
- Support the firm's client relationship management software, record business development activities, maintain accurate contact records, and assist with client reporting.
- Provide administrative support for client pitches and coordinate client events.
- Collaborate with team members inside and outside the Practice Support team to deliver high‐quality work and meet service standards for all stakeholders.
Work arrangements
Permanent, full‐time. Hybrid working: 60% of time in the office, with flexibility discussed on a case‐by‐case basis.
Qualifications & skills
- Experience in a similar role, preferably in a law firm or related professional services (finance, accounting).
- High proficiency with Microsoft applications (Word, Outlook, PowerPoint, Excel), DocCorp and other document‐management systems.
- Excellent accuracy, attention to detail, and the ability to prioritise work independently to meet tight deadlines.
- Strong written and verbal communication: drafting correspondence, presentations, pitch documents and slide packs quickly and accurately.
- Team player who works collaboratively to achieve goals and continuously improves processes.
Equal Opportunity Statement
We encourage applications from all backgrounds and support adjustments during the application process.
Practice Assistant in Melbourne employer: Allens Corporate Services
Allens is an exceptional employer that fosters a dynamic and inclusive work culture, offering its employees the chance to lead innovative client events in a hybrid environment. With a strong focus on professional development and collaboration, team members are encouraged to grow their skills while contributing to high-impact national programs. Located in Sydney, Allens provides a vibrant workplace that values creativity and client engagement, making it an ideal place for those seeking meaningful and rewarding careers.
