Administration and Business Partner – Macquarie Park in Sydney

AstraZeneca is a global, science-led biopharmaceutical company that focuses on the discovery, development and commercialisation of prescription medicines, primarily for the treatment of diseases in four therapy areas - Oncology; Cardiovascular, Renal and Metabolism (CVRM); Respiratory & Immunology (R&I); and Rare Disease. Alexion, AstraZeneca Rare Disease is dedicated to advancing care for people living with rare diseases.

As Administration Business Partner, you'll provide trusted support to the General Manager, Leadership Team and wider business, coordinating activities across administration, compliance, onboarding, reporting and business operations. This is a 12-month, part-time opportunity (4 days per week) based at our Sydney Head Office with hybrid working.

What you'll do

• Provide proactive, accurate and confidential business assistance to senior executives and collaborators across a broad range of administrative, operational and compliance-related activities.
• Support Leadership Team and strategy meetings, including coordination, follow-up actions, information gathering and related business performance activity.
• Coordinate compliance and operational administration, including carbon emissions reporting, meter readings, SHE requirements, training completion, Medicines Australia continuing education and Code of Conduct tracking.
• Handle new starter onboarding activities, including coordination of welcome information, required training, induction content and relevant internal systems access.
• Maintain and update SharePoint sites, flowcharts, Visio presentations, filing systems, information repositories and business records to support accurate and accessible information management.
• Capture, coordinate and analyse information for reports, business updates and ad hoc projects, using tools including Microsoft Outlook, PowerPoint and, where applicable, Power BI.
• Work independently with partners across the business, following up actions, supporting third-party receptionists with call triage and escalation, and handling confidential or time-sensitive requests with good judgement.

Essential for the role

• Experience in senior administration, executive support, business support, secretarial work or a similar role involving broad responsibilities and independent ownership.
• Strong organisational skills and attention to detail, demonstrating skill in managing routine, repetitive and time-sensitive tasks accurately.
• Proven track record to work independently, anticipate follow-up actions, connect information across different areas and find answers proactively.
• Strong customer management, communication and follow-up skills, with the ability to be firm, persuasive and respectful.
• Proficiency with Microsoft Outlook and PowerPoint, and the confidence to learn new systems and processes.
• Ability to maintain confidentiality and provide responsive, reliable support to executive leadership and multiple collaborators.

Desirable for the role

• Experience working in a pharmaceutical, biotechnology or other regulated environment.
• Experience using or maintaining SharePoint sites.
• Experience with Power BI, data gathering or business reporting.
• Diploma in secretarial studies, business administration or a related field.
• Experience supporting compliance, SHE, onboarding, finance or leadership team activities.

At Alexion, we are committed to making a difference through our bold mission: transforming the lives of people living with rare diseases. Recognized as a Great Place to Work, our team welcomes talented, diverse individuals who thrive in a collaborative environment. Here, your voice is heard, your expertise is valued, and your work truly changes lives.