Executive Business Administrator in Redmond

We're seeking experienced professionals with backgrounds in Executive Administration, Executive Business Support, Administrative Operations, Calendar and Inbox Management, and related disciplines for an active opportunity with an enterprise client. This is a 10-month contract role to start, with opportunity for extension based on performance and budget. Candidates MUST be located in the Seattle or greater Seattle area to accommodate being in Redmond, WA 3-4 days/week onsite.

As an Executive Business Administrator (Consultant) for AG Consulting Partners, a typical day might include the following:

• Proactively manage GM's calendar with possibly of another GM, making decisions to prioritize requests based on shifting business priorities, allocating appropriate amount of time, and ensuring that all meeting details are accurate.
• Managing/coordinating domestic and international travel plans and agendas end-to-end, including management of all logistics and itineraries.
• Working with GM/s to set up meetings, morale events, rhythm of the business (ROB) activities and assist with projects as needed.
• ROB calendar management.
• Preparing and processing expense reports.
• Ensuring compliance of administrative operational policies and procedures.
• Processing expense report approvals for team members.
• Managing headcount, recruiting and onboarding activities.
• Maintaining and managing HeadTrax transactions for vendors, CSGs and FTEs.
• Creating and maintaining org charts, distribution lists, office maps.
• Assisting in budget management (T&E, Training, Morale dollars), ensuring appropriate spend.

This job is for you if:

• You like helping people and don't need to take credit for success.
• You're patient and calm under pressure.
• You're motivated and thrive in ambiguity.
• You know how to influence others without authority.
• You are great at holding people accountable and influencing decision-making.
• You're humble and view every experience as an opportunity to learn something new.
• You enjoy solving problems and love taking on difficult challenges.
• You pay attention to the details and ensure everything is done right every time.
• You think on your feet and can learn quickly.
• You communicate clearly and are comfortable communicating in writing and meetings.

Requirements:

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
• Excellent interpersonal, organizational, planning and time management skills.
• An ability to work independently, deal with ambiguity, and solve routine problems proactively and effectively.
• The aptitude for adapting to changing circumstances.
• Proficiency with Microsoft productivity software, including Word, Outlook, PowerPoint, Visio, Excel, OneNote and SharePoint.
• Exercised sound judgment, tact, diplomacy, integrity and professionalism in all interactions.
• Possess a high level of self-awareness and intrinsic appreciation for the value that admins provide.
• Aptitude to work independently without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail.
• Worked successfully in a team environment, building effective working relationships inside and outside of the group.
• Proven track record of excellent judgment, problem resolution, teamwork, negotiation, budgeting and analytical skills, decision-making skills, and the ability to work under pressure required.
• Strong communication skills, both verbal and written.

You might also have:

• Proficiency with Microsoft productivity software, including Word, Outlook, PowerPoint, Visio, Excel, OneNote and SharePoint.
• The ability to maintain confidentiality.
• A strong sense of urgency.

About Us: AG Consulting Partners, Inc. is a Redmond-based boutique consulting firm. Our mission is to embrace the entrepreneurial spirit to relentlessly deliver an exceptional experience and results for our people and our clients. We put our people first. Our excellent benefits to full-time employees include medical, dental, vision, PTO, 401K matching, education reimbursement, community and philanthropic events and flexible career paths.

The compensation for this position is tailored to reflect your unique skill set, relevant experience, and the current dynamics of the job market. The annual salary range for this role is: $85,000 - 110,000 in addition to our comprehensive benefits package.