Administration Support/Office All Rounder Working School Hours
Administration Support/Office All RounderWorking School Hours in Birchgrove Wellness Clinic
AcuEnergetics® operates within the alternative health sector and has a Treatment and Wellness Clinic, located in beautiful Birchgrove. We are a small business looking for someone to become a valued member of our team who is highly organised, tech savvy, detail oriented with an approachable manner and experience managing a wide range of administration tasks. It’s a lovely place to work, surrounded by great people.
We are looking for someone to work in the clinic (non-hybrid) 4 ½ days a week with the possibility to increase hours in the future.
Role Description:
As a member of our team, you will play a vital role in ensuring the smooth operation of daily company life. Collaborating closely with our director, practitioners, students and clients, you'll handle the day-to-day reception and administrative tasks, enhancing overall workplace efficiency and the satisfaction of our clients and customers.
Currently the expectation for in office hours is:
Monday: 9am-12pm
Tuesday-Friday: 9am-3.00pm
About The Role
Looking after the day to day operations of the clinic including:
Managing the Clinic Reception:
Managing a busy diary for the practitioners who treat at the clinic
Taking payment for these appointments, both on the phone and in person
Updating documents on Sharepoint, excel and word
Greeting clients
Making sure the clinic looks presentable
Cashing up at the end of day, recording sales/payments, creating an invoice/receipt in Xero
Liaising with Practitioners:
Taking payment for room hire
Communicating procedures, changes, clinic updates when needed
Marketing assistance, for example:
Creating emails to send out via ActiveCampaign
Communicating with our students on our FaceBook page
Scheduling social media posts
making minor edits and updates to our website
Database assistance:
Adding customers and clients into our database
Workshop Enquiries and Administration, including:
Responding to phone calls, emails and web enquiries
Taking bookings/payment for workshops
Preparing workshop notes and course materials for students
Assisting with postage of online orders and mail collection.
Key Requirements. The successful candidate should be:
An administration superstar, who enjoys getting things organised and is efficient and proactive.
Experienced in a similar role, ideally a clinic.
Highly organised, detail oriented and can multitask.
Able to work well autonomously and manage their own job list.
Able to communicate well – both written and verbally.
Confident and friendly.
Familiar with social media.
Happy to work in a small business environment.
Available 4 ½ days per week, Monday to Friday.
Someone who goes above and beyond what’s required.
You should be legally able to work in Australia and you’ll need to provide a tax file number.
Looking to start the successful candidate Monday 30 November 2026.
What’s on offer:
Supportive management and culture
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Administration Support/Office All Rounder Working School Hours in Sydney employer: AcuEnergetics
AcuEnergetics offers a supportive work environment with a focus on autonomy and friendly client interactions. The company provides opportunities for professional growth, particularly in administrative roles within the wellness sector. Employees can enjoy flexible working hours, making it an attractive option for those seeking work-life balance.
