Office Manager & Events Coordinator in Sydney

Office Manager & Events Coordinator

Lead the delivery of major conferences, executive meetings and flagship events, coordinating every detail from planning through to execution.

• Partner closely with senior leadership, providing trusted support and contributing to strategic initiatives across the organisation.
• Enjoy a diverse and rewarding role that combines event management, stakeholder engagement, office operations and executive support within a collaborative team culture.

The Opportunity

An exciting opportunity exists for an organised, proactive and relationship-focused professional to join a respected membership-based organisation as an Office Manager & Events Coordinator.

This is far more than a traditional administration role.

You'll be a key member of the team, responsible for ensuring the smooth day-to-day operation of the office while delivering a series of high-profile events throughout the year.

Working closely with senior leaders, you'll play an integral role in creating exceptional experiences for members, stakeholders and internal teams.

If you thrive in a varied environment, enjoy coordinating moving parts and take pride in delivering outstanding results, this role offers genuine ownership, exposure and career development opportunities.

Benefits

• Permanent full-time position with long-term career opportunities
• Opportunity to work alongside senior leadership and executive stakeholders
• Exposure to major conferences, executive meetings and industry events
• Supportive, collaborative and down-to-earth team culture
• Diverse role with a mix of events, administration, stakeholder engagement and project coordination

Key Responsibilities

• Executive & Administrative Support
• Manage executive calendars, meeting coordination and travel arrangements.
• Provide high-level administrative support to senior leadership.
• Maintain confidential records, documentation and filing systems.
• Assist with reporting, correspondence and stakeholder communications.
• Event & Conference Management
• Coordinate and deliver major events including Central Council Meetings, Annual General Meetings, Executive Meetings and Regional Conferences.
• Manage venue sourcing, accommodation, travel arrangements, catering, audiovisual requirements and event logistics.
• Coordinate event schedules, speakers, stakeholders and suppliers.
• Provide onsite support to ensure successful event delivery.
• Monitor event budgets and identify opportunities for cost efficiencies and process improvements.
• Office Operations & Stakeholder Engagement
• Oversee the day-to-day running of the office and ensure efficient operational processes.
• Support member engagement and maintain accurate database records.
• Foster positive relationships with members, stakeholders and external partners.
• Identify opportunities to streamline procedures and improve operational efficiency.

About You

You are someone who naturally takes ownership, stays one step ahead and enjoys bringing structure and organisation to a busy environment.

To be successful, you will have

• Previous experience in Office Management, Executive Assistance, Event Coordination or a similar role.
• Exceptional organisational skills and a strong attention to detail.
• Proven ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills.
• A proactive, solutions-focused mindset with the confidence to work independently.
• Experience coordinating events, meetings or conferences from end-to-end.
• Strong Microsoft Office and administrative systems experience.
• The flexibility to occasionally travel and support events outside standard business hours.
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