At a Glance
- Tasks: Support daily office operations and assist management with administrative functions.
- Company: Join a dynamic team focused on smooth office operations and staff support.
- Benefits: Competitive salary, professional development, and opportunities for growth.
- Other info: Mentorship opportunities and a collaborative team culture await you!
- Why this job: Be the backbone of the office and help shape a thriving work environment.
- Qualifications: 2-5 years in admin roles, strong organisational skills, and proficiency in Microsoft 365.
The predicted salary is between 47250 - 57750 $ per year.
The Administrative assistant is responsible for assisting with the day-to-day administrative functions of the office, ensuring smooth operations and providing support to staff and management. The role involves coordinating office activities, maintaining records, registers and document control, onboarding new staff, and supporting the Director and management team.
Key responsibilities:
- Oversee general office operations, including supplies, equipment, and facilities management
- Maintain organized filing systems
- Schedule meetings and appointments
- Support HR functions, including onboarding, attendance tracking, and record-keeping
- Manage document control for company documents
- Format and proofread documents
- Draft updates to policies and procedures from direction or markups
- Own all logs and registers, and report on overdue items
- Monitor certifications and notify staff before expiry dates
- Own onboarding of new staff: inductions, onboarding documents and Upvise setup
- Book training courses and keep the training register current
- Manage reminders for the Director's meetings and appointments
- Update and keep current Monday.com
- Support the growth and skill development of junior administrative and accounts staff through guidance, mentoring, and training
- Assist in performance monitoring, feedback, and professional development planning for team members
About you:
- 2-5 years of experience in Administrative or EA roles
- Demonstrated ability to coordinate daily office operations, including scheduling meetings, managing correspondence, maintaining filing systems, and overseeing office supplies and inventory
- Experience in supporting senior management or executive teams, including drafting communications, arranging travel, and managing confidential information
- Practical experience in data entry, database management, and maintaining accurate records using digital tools or management software including SharePoint
- Experience in working both independently and collaboratively within a multidisciplinary team environment
- Proficiency with Microsoft 365 suite including Word, Excel, PowerPoint, OneDrive, SharePoint and Monday.com
- Strong documentation and record-keeping skills
- High attention to detail and accuracy
- Ability to maintain confidentiality of sensitive information
Executive and Administrative Assistant in Melbourne employer: Absafe
Join a dynamic team where your contributions as an Executive and Administrative Assistant will be valued and recognised. Our supportive work culture fosters collaboration and professional growth, offering opportunities for mentoring and skill development while ensuring a balanced work-life environment. Located in a vibrant area, we provide a stimulating workplace that prioritises employee well-being and career advancement.
