At a Glance
- Tasks: Coordinate fire protection contracts and ensure smooth operations with technicians and customers.
- Company: A Plus Fire, a growing fire protection company in Sydney.
- Benefits: Supportive team environment, career growth, and valuable industry experience.
- Other info: Opportunity to work in a positive environment with a focus on teamwork.
- Why this job: Join a dynamic team and play a key role in fire safety solutions.
- Qualifications: Experience in contract administration and strong organisational skills required.
The predicted salary is between 63000 - 77000 $ per year.
Join a Team Where You're Valued, Supported, and Set Up for Success
A Plus Fire is a growing fire protection company providing fire safety systems, essential services maintenance and compliance solutions across Sydney.
We are looking for an experienced and organised Contract Administrator to support our fire protection service and maintenance operations.
You'll work closely with our Operations Manager, technicians, subcontractors, suppliers and customers to coordinate contracts, maintain accurate documentation and help ensure work is delivered in accordance with agreed contractual requirements.
We value teamwork, reliability and a positive working environment, and we're looking for someone who can contribute to the efficient day-to-day operation of our business.
About the role
The Contract Administrator will support the administration and coordination of fire protection maintenance contracts, service agreements and related projects.
The role involves managing contract documentation, coordinating service and commercial requirements, monitoring contractual obligations, and assisting with variations, quotations, purchase orders and invoices.
You will play an important role in keeping contract records up to date, following up outstanding matters and supporting effective communication between customers, technicians, subcontractors and management.
Key Responsibilities
- Preparing, reviewing and administering service contracts, subcontract agreements and related contractual documentation.
- Maintaining contract registers, service agreements, client records and contract correspondence.
- Monitoring contractual obligations, agreed service requirements, work schedules and completion deadlines.
- Coordinating fire maintenance and service schedules with technicians, subcontractors and customers.
- Managing job allocations and following up outstanding work, service reports, defects and rectification requirements.
- Preparing and processing quotations, purchase orders, contract variations and scope changes, including maintaining records of their approval and implementation.
- Reviewing and processing invoices, subcontractor claims and other payment documentation against agreed contractual terms and completed work.
- Liaising with subcontractors and suppliers regarding pricing, supply arrangements, work scopes and contractual requirements.
- Monitoring contract performance and assisting with the resolution of service delivery issues, discrepancies and contractual matters.
- Maintaining compliance records and supporting documentation relating to fire protection maintenance and essential services servicing.
- Preparing regular reports on contract status, outstanding work, variations, costs and other operational matters for management review.
- Providing administrative support to the wider operations team to ensure contracts and service arrangements are managed efficiently.
What We're Looking For
- Previous experience in contract administration, service coordination or a similar administrative role.
- Experience in the fire protection, building services, construction or technical maintenance industry will be highly regarded.
- Experience using Uptick or similar service management software.
- Good understanding of contract documentation, service agreements, quotations, purchase orders and variation processes.
- Strong organisational skills and the ability to manage multiple contracts, work orders and competing priorities.
- Good attention to detail when maintaining records and processing commercial documentation.
- Strong written and verbal communication skills, with the ability to liaise professionally with customers, technicians, subcontractors and suppliers.
- Proficiency in Microsoft Office and relevant business or accounting software.
- A practical, reliable and team-focused approach to work.
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Contract Administrator in Sydney employer: A Plus Fire Pty Ltd
A Plus Fire is an exceptional employer that prioritises teamwork and a positive work culture, making it an ideal place for a Contract Administrator to thrive. Located in Sydney, we offer competitive benefits, opportunities for professional growth, and a supportive environment where your contributions are valued. Join us to be part of a dedicated team committed to delivering essential fire safety services while enjoying a fulfilling career.
