The Project Officer provides critical, end-to-end support to Senior Project Managers to ensure seamless coordination, subcontractor management, and high-quality deliver of company projects. This role requires a strategic thinker who looks beyond day-to-day administrative tasks to understand how resource coordination, material planning, and technical document submissions drive overarching project success. Supported by internal administration resources, the Project Officer takes a big-picture approach to project lifecycles while actively contributing to business growth through tender preparation, marketing initiatives, and promotional activities.
Education and Experience
- A tertiary qualification (Degree or Diploma) in Project Management, or demonstrated hands-on experience in a project support or coordination role
- Management/Coordination experience in fast paced dynamic office environments looked upon favourably.
- Previous exposure to technical and construction type roles – building, civil or other construction like activities.
- Previous understanding of and exposure to tender documents, specifications, and design drawings.
Skills and Competencies
Must Haves:
- Digital and systems literacy, with competency in standard office software, such as MS Excel, word, outlook, and project tracking tools, and the ability to quickly adapt to company specific systems.
- Ability to connect authentically and communicate effectively with a diverse range of people, from site- based subcontractors to senior council executives.
- Project Lifecycle coordination, practical understanding of project phases, tracking timelines, and coordinating project resources to keep deliverables on schedule.
- Fluency in English: Reading, Writing and Speaking
- Documentation and reporting, proficiency in compiling clear project reports, preparing client document submissions and assisting with formal tender responses.
- Competent with professional email composure
- Desire to develop sound technical knowledge to facilitate effective interactions with external parties.
Advantageous:
- A baseline knowledge of civil construction methodologies, design principles, and standard industry tools.
- Existing certifications or vocational qualifications within the building and construction sector.
- A genuine desire to progress in the business with a long-term career path, with an eagerness to learn and grow within the business.
Personal Qualities
- A big picture thinker who naturally aligns daily tasks with overarching project objectives, rather than focusing solely on isolated to do lists.
- Meticulous attention to detail combined with thoroughness in checking design files, data and final documentation submissions.
- Calm under pressure possesses the maturity to maintain focus during tight project timelines and the confidence to ask for guidance when required.
- A confident communicator capable of engaging professionally with team members, contractors and client stakeholders.
- A quick learner who absorbs new information easily and adapts rapidly to changing project requirements
- High-level flexibility to multi-task, pivot between completing demands and effectively prioritise workloads.
- Highly organized and focused, with a proven ability to balance multiple project lifecycles simultaneously without sacrificing quality.
- Skilled at building mutual trust and understanding, creating a foundation for open, honest communication across the project team.
