Contracts Administrator in Sydney

Full-time Contracts Administrator position available with competitive salary. Work in a dynamic team in Bondi Junction, NSW.

Salary: $75,000 – $85,000 p.a. plus superannuation

Position Overview: New Space Project Management is a family-owned property developer and builder based in Sydney’s Eastern Suburbs, delivering boutique residential, mixed-use and commercial developments across the full project lifecycle. The business manages design coordination, planning, construction delivery, procurement, financial administration and post-completion property management in-house, with a strong focus on high-quality craftsmanship and detail.

As a Contracts Administrator at New Space Project Management, you will be responsible for:

• Administering construction contracts, coordinating procurement and contractual documentation.
• Managing claims and variations, and supporting commercial and financial control across high-end property developments.

This position requires strong attention to detail, commercial judgement and the ability to communicate clearly with subcontractors, suppliers, consultants and internal project teams.

Responsibilities and Tasks:

• Contribute to the negotiation of contract terms with external partners and subcontractors to ensure project-specific requirements for high-end residential and mixed-use developments are clearly addressed.
• Interpret and explain contract requirements, terms and conditions, including relevant architectural drawings and fire-rating plans, to support accurate scope definition and statutory compliance.
• Develop, review and negotiate contract variations by analysing scope changes, supporting evidence, cost implications and project requirements before approval.
• Prepare monthly progress claims and review subcontractor Extension of Time (EOT) and variation claims to support accurate payment administration and project cash flow.
• Analyse financial and contractual risks within project agreements and advise senior management on cost-to-complete impacts, budget exposure and profit-and-loss forecasts.
• Monitor relevant Australian construction legislation and contractual obligations, including Security of Payment requirements, to support compliant and timely contract administration.
• Build and maintain effective working relationships with subcontractors, suppliers, consultants and project stakeholders to minimise contractual risk and support timely project delivery.
• Maintain accurate document registers, contractual correspondence and project records to provide a clear audit trail for financial, legal and construction matters.

Qualifications and Skills:

• Relevant qualification.
• Minimum 1 year experience as a Contracts Administrator.
• Strong knowledge of construction contract administration, procurement, progress claims and variation management.
• Ability to interpret architectural and technical documentation and translate project requirements into clear contractual scopes.
• Sound commercial, financial and risk-analysis skills, including cost tracking, forecasting and claim assessment.
• Strong communication, organisation and stakeholder-management skills with a high level of attention to detail.

The role offers a remuneration package ranging from $75,000 – $85,000 p.a plus superannuation for a 38-hour work week.